Job Title: Finance Director 0.6FTE
Responsible to: Chief Executive Officer
Responsible for: Lead the development and implementation of a financial strategy for the charity to support the organisational objectives. To include long term financial forecasts, and the reserves policy.
About the Creative Land Trust
In 2014, the Greater London Authority Artists' Workspace Study predicted that up to 3,500 artists' workspaces would be lost in the coming five years. This prediction is set to be borne out. The Creative Land Trust is a new charitable trust set up to support affordable creative workspace and stabilise the stock we have in London today. Its role will be to buy and lease property, ensuring affordability to artists’ workspace providers through the terms of leases provided to them through the Trust. It has been developed in a partnership between the Mayor of London, Arts Council England, Bloomberg Philanthropies, and Outset Contemporary Art Fund. Similar models exist in other cities, notably San Francisco, where the 'Community Arts Stabilization Trust’ (CAST) has begun to change the city's cultural landscape. The Creative Land Trust will work within the existing ecology of affordable workspace providers in London, supporting these organisations to continue to provide suitable space in perpetuity. It represents an important strand in a range of interventions, including policy and planning interventions, to secure continued innovation and creative production in London. The Creative Land Trust was launched in 2019 and the Board of Trustees is in place alongside a steering group. The board comprises high calibre, senior professionals from the art, investment, legal and property sectors. To date, an interim team from WorkWild has run the Trust. The team has facilitated the launch of the Trust, set up the charitable companies, agreed a proforma model for the business case, negotiated the funding agreements from the initial funders, set up the Board, and are implementing processes for the acquisition of the first building. We are now looking for a permanent team to be put in place to secure the first building(s) and seek further grant funding and investment, with the help of the active and supportive Board Trustees.Funding is in place to acquire the first asset(s) and for running costs for the first 5 years.
The Finance Director will work closely with the Chief Executive Officer and other members of the team to ensure that the Creative Land Trust works efficiently and effectively, making the best use of all its assets. The post holder will manage and have responsibility for the oversight of financial systems, reporting and analyses as well as acting as Company Secretary. This is a senior role, and the post holder will have influence at trustee, organisational and team levels.
- Lead the development and implementation of a financial strategy for the charity to support the organisational objectives. To include long term financial forecasts, and the reserves policy.
- Ensure timely efficient and accurate management accounts, cash flow management and forecasting - enabling budget holders and trustees to make informed financial decisions.
- Ensure accurate oversight of capital/revenue and restricted/unrestricted funding and adherence to public sector, philanthropic and trust/foundation grant requirements.
- Provide colleagues with the information they need for funding proposals and to meet funders' reporting requirements.
- Compile the audit file and produce annual accounts, liaising with the auditors to ensure that the audit is conducted effectively.
- Ensure the timely, efficient and accurate production of statutory accounts and Trustees' annual report in accordance with all relevant legislation and accounting standards.
- Contribute a financial perspective to all strategic developments challenging assumptions and decision making as appropriate and providing financial analysis and guidance to the Board and Leadership team to help them make business-focused decisions.
- Develop financial models for property acquisition and management.
- Lead the annual budget process to ensure the budget aligns with the business plan and strategy and is understood by the Board, and the Executive team.
- Oversee the effective and efficient administration of mortgages and loans.
- Oversee the effective and efficient administration of bookkeeping, payroll, PAYE/NIC and staff pension arrangements.Business processes and governance
- Act as Company Secretary, ensuring that the Creative Land Trust complies with all statutory and regulatory requirements, and keeps abreast of relevant legal and policy changes relating to charity and company law, the charity governance code, financial management and anti-money laundering.
- Take the lead on relationships with regulators, including the Charity Commission and Companies House.
- Act as the Data Controller; and ensure the charity is compliant with data protection legislation and maintains best practice with regard to CRM/KYC.
- Support the CEO and Co-Chairs with the preparation of Board and Committee agendas; and oversee the Board calendar; the organisation of the meetings; the production and distribution of papers; and the production of minutes.
- Support the CEO with coordinating the development of the organisational strategy and the annual business plan.
- Attend all Board meetings and the Board's Finance, Risk and Audit SubCommittee
- Oversee all outsourced contractors (including IT, HR, Accountants, etc).
- Lead and manage the procurement function and purchasing requirements across the charity for goods, equipment and services. This includes identifying new purchasing opportunities, renewing and negotiating new supplier contracts and generating cost savings through optimal purchasing patterns.
- Deputise for CEO as required
- Represent the Creative Land Trust at external events
- Offer flexible support for the work of the Trust generally, as and when necessary. Provide cover for other members of the staff team ensuring that the work of the Trust can continue effectively and without interruption.
- Experienced charity, public or private organisation finance professional, with senior experience and a good working knowledge of commercial property finance and tax.
- Qualified member of an accountancy body or holder of an equivalent qualification.
- Experience of working with trustees, or similar governance body and preparing concise reports for a Board summarising performance, analysis and recommendations.
- Experience of leading audits and audit file preparation
- Experience of acting as a company secretary, with a good working knowledge of company law
- Experience of strategic financial analysis and leadership of financial strategies.Values and Personal Qualities
- High level of personal integrity
- An excellent leader, who lives and leads in accordance with the organisational values
- Strong relationship building skills with a high level of emotional intelligence and an inclusive and consultative style
- Positive and constructive, an excellent role model
- High levels of technical and professional competence
- Ability to work proactively and independently, as well as in (sometimes remote) teams.
- Understanding of charity finance, audit and tax issues
- Working knowledge of charity law
- Experience of the property and/or cultural/arts/workspace sectors
Knowledge of HR and Equal Opportunities:
We are, of course, an equal opportunities employer and welcome applications regardless of religion, age, gender, race, disability or sexual orientation.
Please send a CV and cover letter (no more than 2 sides of A4), detailing how you meet the job requirements and why you are interested in the role to firstname.lastname@example.org
Deadline: 12 noon on Friday 22nd May 2020
Interviews: w/c 1st June 2020